Avana Services
Avana Events provides full-service event management, coordination, and design in Chicago. We work with you to establish priorities, develop the visual direction, procure the agreed décor, and organize the work needed to prepare your event.
Your written proposal defines the services included, the responsibilities involved, and the costs associated with your selected support.
﹒ Event planning & management ﹒
We help organize the decisions behind your event, from its overall purpose to the practical details that need to come together.
Planning begins with your occasion, date, anticipated attendance, location, budget, and priorities. From there, we establish an approach that connects the planning work to the experience you want your guests to have.
Depending on the agreed scope, event management can include organizing planning milestones, tracking key decisions, developing an event schedule, keeping agreed details in order, and identifying the information required from you and participating vendors.
The purpose is to give your event a clear structure. You can see what has been decided, what needs attention, and how each element contributes to the larger plan.
﹒ Event coordination ﹒
Coordination connects people, timing, and responsibilities.
Avana can coordinate agreed planning details with you and the vendors involved in your event. This may include gathering relevant information, communicating approved schedules, confirming assigned responsibilities, and organizing the requirements that affect décor installation and event preparation.
Vendor coordination is performed within the authority and scope established in your agreement. Vendor selection, contracts, payments, and approvals should be clearly assigned so everyone understands who is responsible for each decision.
The proposal also identifies when coordination support begins and the periods during which it is provided.
﹒ Event concept & creative direction ﹒
We develop a design direction that gives your event a consistent visual identity. We even have packages that include 3D renderings of your space before sourcing & procurement begins.
This work can bring together your preferred colors, inspiration, personal references, event purpose, and practical budget. We consider how the design will carry through the setting, from focal areas to tables and decorative details.
Rather than treating each item as a separate choice, we establish how the elements relate. That helps you make decisions with a clearer sense of the finished result.
Creative direction may be presented through written recommendations, selected inspiration, décor references, or other agreed planning materials. Deliverables and revision allowances are specified in your proposal.
﹒ Layout design ﹒
A thoughtful layout supports the way your event will unfold.
Avana develops layouts around the chosen event location, anticipated attendance, required activities, and the elements included in the design. We consider the relationship between gathering areas, seating, focal points, displays, entertainment, and other approved event features.
Layout decisions are subject to the venue’s requirements, measurements, capacity restrictions, access conditions, and applicable approvals. Designs may need adjustment as vendor requirements and event details are confirmed.
The goal is an arrangement that makes sense for your occasion and the location hosting it.
﹒ Décor sourcing and procurement ﹒
Finding the right décor takes time, coordination, and attention to the overall design.
Avana sources and procures the décor identified in your approved scope. This can involve researching options, comparing suitable items, organizing selections, and arranging the purchases or rentals needed for the agreed design.
Décor choices are shaped by budget, availability, venue requirements, and the installation plan. Selections may include table styling, focal displays, decorative accents, and other elements expressly included in your proposal.
Your agreement identifies procurement costs, required approvals, purchase or rental arrangements, delivery responsibilities, and any ownership or return obligations. Any substitutions or additional purchases follow the approval process established for your booking.
﹒ Styling and setup ﹒
Setup turns the approved design into a physical setting.
Avana arranges and installs the décor included in your agreed service scope at the selected event location. We work from the approved design and layout while accounting for venue access, delivery timing, installation requirements, and the materials available.
Setup responsibilities, access windows, included items, and completion expectations are established in your booking documents. Venue permissions and any restrictions affecting installation must be confirmed before the work is scheduled.
A defined scope from the start
Your event deserves creative attention and practical clarity.
Before services begin, your proposal establishes the work included, key responsibilities, relevant deadlines, fees, and any third-party expenses. This helps you understand the support you are booking and the decisions that remain with you.
Tell us what you are planning.
Share your occasion, preferred date, Chicago event location if selected, and the level of support you need.